Accounts Payable Officer

The Role:

The Accounts Payable Officer will effectively manage for their given Project Ledger - the full function Accounts Payable process including but not limited to data-entry, raising purchase orders, payment runs, vendor management, reconciliations, GL coding, and other administrative duties

The Responsibilities:

• Data-entry – ensure all incoming invoices are voucher matched in Coins by the end of each day.
• Purchase orders – raise POs for operation staff as required.
• Payment runs – Co-ordinate payment runs ensure invoices are posted within time frames to allow optimum efficiency & cashflow.
• Vendor management – manage daily enquiries (phone & email).
• Reconciliations – ensure vendor statements are reconciled each month and invoices not yet in Coins are requested and entered.
• GL coding – have a working knowledge of the Martinus chart of accounts and job numbers. Able to provide coding advice to staff.
• Other administrative duties – ad-hoc duties to provide support to other team members as required. Includes filing, scanning, archiving, and any other required ad-hoc administrative duties

The Requirements

• 3 years’ experience in an account payable role
• Intermediate knowledge of Microsoft Excel and Word. 
• Basic knowledge of Microsoft Outlook.