Executive Assistant

The CompanyMartinus is a 100% Australian owned and operated rail construction company working on some of Australia's largest rail infrastructure projects. We are a company that focuses on finding people who are the right fit into our company culture as much having the right skills and experience. We encourage learning, experimentation and out of the box thinking, and we know that fun is a vital element of an engaged and productive workplace. We value the importance of balance between work and family life; and promote this philosophy throughout the company.Do you thrive on driving a solution focused environment?Are you committed to delivering outcomes that exceed expectations, every time?Do you make things happen, get the job done, no matter what? Job summaryMartinus are seeking an Executive Assistant to provide high-level support to the Project Director and Senior Project Manager on a major upcoming project in Queensland.The ideal candidate will thrive in a fast-paced environment and excel in managing conflicting priorities and changing project demands. You will have excellent attention to detail and be a strong communicator, comfortable with engaging all levels both internally and external to the business. Jobs Task and ResponsibilitiesProvide confidential and proactive administration support to the senior project leadership teamExtensive diary management and meeting coordinationPrepare agendas, coordinate the preparation of meeting materials and take meeting minutesAssist in the preparation of papers and presentations for internal and external meetings Liaise effectively and professionally with all stakeholders, clients and other related bodiesPrepare and manage written complex communications including correspondence, emails, letters, memos, senior management reports, spreadsheets and other documents as requiredCoordinate and manage demanding travel schedules and accommodationUndertake industry specific research tasksManage expense claims and credit card reconciliations Knowledge, skills and attributesExecutive administration experience supporting senior leaders, preferably in rail, infrastructure, mining or constructionAdvanced knowledge of Microsoft Office suite, particularly excelAbility to prioritise and work with shifting demands and meet deadlines in a fast-paced and quickly changing environmentHigh level of organisation, ability to prioritise and strong time management skillsDemonstrated ability to build relationships with internal and external stakeholdersExceptional written and verbal communication skills with the ability to communicate effectively at all levelsDemonstrate a high level of accuracy and attention to detail, including proofreading capabilitiesAbility to work autonomously or as part of a collaborative team  80000 AUD Brisbane

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