Administration Assistant

About the Role

We are seeking a proactive and detail-oriented Administrative Assistant to support our Bidding Team in a dynamic rail and infrastructure business. This role is perfect for someone who thrives in a fast-paced environment, enjoys working with a collaborative team, and has a bubbly personality.

Key Responsibilities

• Provide administrative support to the Bidding Team, ensuring smooth day-to-day operations.
• Assist in document preparation, formatting, and coordination for bid submissions.
• Manage and maintain records, files, and templates on SharePoint.
• Coordinate meetings, take minutes, and manage calendars for key stakeholders.
• Support the team with Microsoft Office Suite tasks, including Word, Excel, and PowerPoint.
• Liaise with internal and external stakeholders in a professional and friendly manner.
• Assist in collating data and reports for bid proposals and presentations.

About You

• A positive and energetic approach to work, with excellent communication skills.
• Strong attention to detail and a high level of organisation.
• Proficiency in SharePoint and the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prioritise tasks and manage multiple deadlines.
• A team player who enjoys working in a fast-moving and collaborative environment.
• Previous experience in an administration role, preferably within a construction, rail, or infrastructure environment, is highly regarded but not essential.