Careers

Bids and Submissions Coordinator

About UsMartinus is a specialist rail infrastructure and rail haulage business, delivering critical transport and logistics solutions across Australia's rail freight network. As part of our continued growth, we're looking for a Submissions Coordinator to join our Brisbane team and support our tendering and bid activities.About the RoleWe're seeking a detail-oriented Submissions Coordinator to manage the end-to-end coordination of tender and proposal submissions for Martinus Haulage. You'll work closely with bid managers, subject matter experts, and operational teams to ensure high-quality, compliant, and on-time submissions.Key ResponsibilitiesCoordinate the preparation, formatting, and submission of tenders, proposals, and prequalification documentsManage submission timelines, ensuring all deadlines and compliance requirements are metLiaise with internal stakeholders (operations, HSEQ, commercial, and technical teams) to gather content and inputsMaintain a library of submission templates, case studies, and boilerplate contentProofread and quality-check documents for accuracy, consistency, and brand alignmentTrack submission pipelines and maintain accurate records/reporting on bid status and outcomesSupport continuous improvement of submission processes and document management systemsAbout YouPrior experience in a bid, tender, submissions, or proposal coordination role (rail, transport, logistics, or infrastructure sector highly regarded)Excellent written communication and document formatting skillsStrong organisational skills with the ability to manage multiple deadlines simultaneouslyHigh attention to detail and a quality-first mindsetProficiency in Microsoft Office (Word, PowerPoint, Excel); experience with document management or bid management software is a plusAbility to work collaboratively across teams and manage competing stakeholder prioritiesWhy Martinus?Join a specialist, growing business with a strong reputation in rail infrastructureCollaborative, supportive team cultureOpportunities for professional development and career growthCompetitive salary and benefits AUD Brisbane 4000

Bids and Submissions Coordinator

About Us

Martinus is a specialist rail infrastructure and rail haulage business, delivering critical transport and logistics solutions across Australia's rail freight network. As part of our continued growth, we're looking for a Submissions Coordinator to join our Brisbane team and support our tendering and bid activities.

About the Role

We're seeking a detail-oriented Submissions Coordinator to manage the end-to-end coordination of tender and proposal submissions for Martinus Haulage. You'll work closely with bid managers, subject matter experts, and operational teams to ensure high-quality, compliant, and on-time submissions.

Key Responsibilities

  • Coordinate the preparation, formatting, and submission of tenders, proposals, and prequalification documents
  • Manage submission timelines, ensuring all deadlines and compliance requirements are met
  • Liaise with internal stakeholders (operations, HSEQ, commercial, and technical teams) to gather content and inputs
  • Maintain a library of submission templates, case studies, and boilerplate content
  • Proofread and quality-check documents for accuracy, consistency, and brand alignment
  • Track submission pipelines and maintain accurate records/reporting on bid status and outcomes
  • Support continuous improvement of submission processes and document management systems

About You

  • Prior experience in a bid, tender, submissions, or proposal coordination role (rail, transport, logistics, or infrastructure sector highly regarded)
  • Excellent written communication and document formatting skills
  • Strong organisational skills with the ability to manage multiple deadlines simultaneously
  • High attention to detail and a quality-first mindset
  • Proficiency in Microsoft Office (Word, PowerPoint, Excel); experience with document management or bid management software is a plus
  • Ability to work collaboratively across teams and manage competing stakeholder priorities

Why Martinus?

  • Join a specialist, growing business with a strong reputation in rail infrastructure
  • Collaborative, supportive team culture
  • Opportunities for professional development and career growth
  • Competitive salary and benefits

To apply online, please click on the appropriate link below. Please note agency submissions will not be accepted.

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