Office Manager

Martinus is a 100% Australian owned and operated rail construction company working on some of Australia's largest rail infrastructure projects. We are a company that focuses on finding people who are the right fit into our company culture as much having the right skills and experience. We encourage learning, experimentation and out of the box thinking, and we know that fun is a vital element of an engaged and productive workplace. We value the importance of balance between work and family life; and promote this philosophy throughout the company. 

We are seeking an Office Manager / Project Administrator to join our friendly and dedicated team on the Inland Rail Albury to Parkes Enhancement Project in Wagga Wagga NSW. 

The Office Manager / Project Administrator role is key to our well-functioning project office. The ideal candidate friendly and enjoys working with others, is organised and efficient in completing their tasks and is happy to help wherever they can. 

About the Role: 

• Oversee the efficient running of the office including being the main point of contact for the office, welcoming visitors, accepting deliveries and liaising with building management as required 

• Maintain stock of stationery supplies and kitchen items 

• Ensure office common areas and kitchen is kept tidy, and kitchen is stocked with tea, coffee, milk etc. and dishwasher is turned on and unpacked daily 

• Plan and coordinate internal events and meetings including setting up meeting rooms, arranging catering and setting up IT for meetings 

• Liaise with members of the management team and client representatives as required to schedule meetings and events 

• Assist in onboarding new employees in the office and on site, including setting up their desk, set up of IT equipment, issuing of PPE, providing an overview of office facilities, general admin support etc. 

• Maintain an accurate project roster, ensuring roster is coded correctly according to the legend and changes are actioned efficiently 

• Work closely with the Travel team to coordinate ground transportation for personnel travelling in and out of the project each week with a focus on maximising use of shared transport and limiting LV transportation 

• Assist the project team with data input, reporting and document management as required 

• Prepare minutes, meeting notes, and internal support materials for meetings as requested 

• Prepare internal communications, minutes, meeting notes, and internal support materials for meetings as requested 

• Provide administrative support to the project team including document control and QA, finance, engineering or other areas where required 

Skills and Experience: 

• 2+ years’ experience in Office Manager or similar administrative role 

• Previous experience in construction environment highly desirable 

• Proficient in Microsoft Excel 

• Ability to maintain a well-organised and efficient workspace 

• Effectively multitask and prioritise workload  

• Ability to engage in effective communication with a wide range of stakeholders 

• Consistently meet timelines and deliver on commitments 

• Display initiative and have a proactive approach to delivering role 

About A2P 

The Inland Rail Program is a 1700km rail infrastructure project stretching from Brisbane to Melbourne incorporating new and existing rail track. The program includes the upgrading of existing standard gauge track, the enhancement of existing standard gauge track to cater for double stacking and the construction of new standard gauge links comprising of viaducts, tunnels, rail track, crossings and bridges. 

Works in the Albury to Illabo and Stockinbingal to Parkes sections involve extensive enhancements to specific sites across the 355km of existing track running from Albury to Parkes. These enhancements will provide the necessary vertical and horizontal clearance along the existing 'Main South Line' corridor to support the safe running of double-stacked freight trains up to 1,800m long and 6.5m high.